Logging and correcting an entry

Adding an entry

Add time entry asks for a date, something to attribute the time to, a duration and a description.

Client or project is required. If you pick neither, Steerd refuses with "Pick a client or project you have access to." An entry attached to nothing is an entry nobody can bill or report on.

Two ways to enter a duration

Start and end. Type the times you started and stopped, plus a break in minutes. Steerd subtracts the break and shows the net, so a 09:00 to 17:30 day with a 45 minute break records 7.75 hours, not 8.5.

Total hours. Type the number directly. All three of 8.75, 8,75 and 8:45 are accepted and mean the same thing, which matters when you switch between a German and an English keyboard habit without thinking about it.

A duration must be positive. 0 and negative values are refused.

The description

Optional to the software, and the first thing a client asks about when they query an invoice line. The prompt is "What did you work on?", and future-you reading it six weeks later during a dispute is the audience.

Billable, and the managers-only fields

The Billing section of the form is visible to managers only. It holds:

• Billable, the switch that decides whether this hour can ever reach an invoice,
• Rate override, for an hour priced differently from the project's normal rate,
• a discount.

If you do not see this section, you do not have the permission, and that is by design rather than a bug.

Correcting an entry

Open the entry and edit it, or delete it. There is no approval step on time entries: they are a record you keep, not a document you issue.

The exception is time that has already been invoiced. Those hours are allocated to an invoice, and the way to free them is to correct the invoice.

Who touched it

Entries show Added by and, where relevant, Edited by. On a shared timesheet that is often the fastest answer to "where did this come from".